Everything You Need to Run Your Practice
From client intake to visa grant, VisaFlow provides all the tools Australian migration agents need to manage their practice efficiently.
Client Management
Everything you need to manage your clients efficiently
Client Profiles
Store all client details, documents, and history in one place
Dependant Tracking
Manage family members and their visa status
Client Portal
Give clients secure self-service access to view their applications
Tags & Categories
Organize clients with custom tags for easy filtering
Clients
SJ
Sarah Johnson
Subclass 189
MC
Michael Chen
Subclass 482
EW
Emma Williams
Subclass 500
Application Tracking
Track every visa application through all stages
Stage Management
Move applications through customizable workflow stages
Document Checklists
Pre-configured requirements for each visa subclass
Task Assignment
Assign tasks to team members with due dates
Timeline View
Complete history of all application events
Application Pipeline
Documents
Review
Lodged
Decision
Documents Uploaded12 / 15
AI-Powered Tools
Save hours with intelligent automation
Document OCR
Extract data from passports, visas, and certificates automatically
Cover Letter Generation
AI-generated professional cover letters
GS Statement Writer
Generate Genuine Student statements with AI assistance
RFI Response Drafting
Draft responses to Requests for Information
AI Copilot
Generating cover letter...
Cover LetterGS StatementRFI Response
Communications
Stay connected with clients and track all correspondence
Email Templates
Customizable templates with merge fields
Communication Log
Track all emails, calls, and messages
Automated Reminders
Send payment and document reminders automatically
Bulk Email
Send updates to multiple clients at once
Email Templates
Document Request
Payment Reminder
Application Update
Visa Grant Notification
Skills Assessments
Complete workflow for skills assessment applications
Full Lifecycle
Track from document gathering to outcome
Payment Management
Request and track assessment fees
Lodgment Tracking
Monitor submissions to assessment bodies
Outcome Recording
Record results and generate reports
ACS AssessmentIn Progress
Assessment BodyACS
OccupationSoftware Engineer
Payment StatusPaid
Expected Outcome4-6 weeks
Compliance & OMARA
Stay compliant with regulatory requirements
CPD Tracking
Log continuing professional development hours
Consent Management
Generate and track 956/956A forms
Audit Trail
Complete history of all actions for compliance
Risk Flags
Flag and track potential compliance issues
CPD Progress 2025-26
8/ 10 points
Ethics Workshop (3 pts)
Law Update Seminar (5 pts)
Payments & Billing
Streamline your billing workflow
Invoice Generation
Create professional invoices
Online Payments
Accept card payments via Stripe
Payment Tracking
Monitor pending and overdue payments
Trust Accounts
Manage trust account transactions (Enterprise)
Invoice #INV-2026-042
Amount Due$3,500
Professional Fee$3,000
Disbursements$500
Integrations
Connect with the tools you already use
VEVO
Check visa entitlements directly from the portal
ImmiAccount
Sync application status and submit documents
SkillSelect
Monitor EOI invitations and updates
Google Calendar
Sync appointments with your calendar
Connected Services
VEVO
Connected
Stripe
Connected
Google
Connected
Xero
Setup
Supported Visa Types
Pre-configured workflows and document checklists for all major Australian visa subclasses.
Student Visa
Subclass 500
Skills in Demand
Subclass 482
Partner Visa
Subclass 820/801
Skilled Independent
Subclass 189
Skilled Nominated
Subclass 190
Graduate Visa
Subclass 485
Regional Visa
Subclass 491
Parent Visa
Subclass 143/103
Visitor Visa
Subclass 600
Security & Compliance
Your data is protected with enterprise-grade security measures and stored on Australian servers.
Data encrypted at rest and in transit
Hosted on Australian servers
Regular security audits
OMARA compliance features built-in
Role-based access controls
Complete audit trail
256-bit
AES Encryption
99.9%
Uptime SLA
Daily
Backups
24/7
Monitoring
Ready to Get Started?
Start your 14-day free trial today. No credit card required.